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E-conveyancing toolkit

E-Conveyancing Key Documents

  • Eligible documents for paperless conveyancing
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  • Request to Accept Paper Lodgement
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Frequently Asked Questions: 

Transfer Scope

Lodgement method and in-flight transactions 

Request to accept paper lodgement cover sheet 

Eligibility Determination

E-conveyancing Common Errors and Top Tips

 ACN Mismatch

The ACN entered for a company may be incorrect or the company name may not match the name in ASIC. For example, if the company is ABC Pty Ltd and their ACN on ASIC is 123 456 789, the Subscriber may enter ACB Pty Ltd or an ACN of 123 456 788. A warning is provided in the workspace for this issue.

 Supporting Evidence

Evidence may be uploaded into the workspace but not attached to the document, leading to issues with processing the document. Evidence may not be provided when required or may be insufficient. For example, if incapable persons are represented, SAT orders and stat decs need to be uploaded and attached. Another example is where mortgagee consent is required, the consent should be provided with the document.

 Unauthorised Preparation of Documents

Settlement Agents sometimes prepare documents in an ELN workspace that they are not authorised to prepare under the Settlement Agent Regulations 1982. For example, they may create a caveat for a claim other than fee simple as purchaser. This can occur when they are acting for their own Client(s) or under instruction from a law firm that is not subscribed to an ELNO. Document preparation, whether under instruction or not, is subject to industry regulations that dictate the documents that can be prepared.

 Survivorship Application

Sometimes survivorship applications are created and lodged where the surviving joint tenant is also deceased. In this scenario, the survivorship application should be lodged in paper along with the transmission application, which is not yet available in an ELN.

 Incorrect Lodgement Order

Documents may be lodged in the wrong order, creating issues with processing the case. Subscribers need to ensure documents are ordered in legal priority within the workspace. All parties to the workspace should ensure the order of lodgement is correct prior to lodging.

Change of Name Application

Evidence to support a change of name is not required to be uploaded and attached to the document but is to be retained by the Subscriber. If evidence is uploaded and attached, it will route to manual examination, which can delay processing.

Removing Expired Restrictive Covenants

When uploading letters to remove an expired restrictive covenant, Subscribers should use evidence type “letter” and NOT “restrictive covenant.” Evidence type “restrictive covenant” should be used for new covenants only.

Caveat Claim Supporting Evidence

Evidence to support a caveat claim is only required to be uploaded and attached when the caveator wishes to show that a s.138A (Transfer of Land Act 1893) exception applies to their caveat. Attaching evidence will route to manual examination, which can delay processing if not required. Please note that if the caveat is over a portion of land identified by a sketch, the sketch should be uploaded and attached to the document at lodgement.