This guide is intended as general information only. If you are uncertain of your rights or interests, please seek professional legal advice. Landgate staff are not able to give legal advice or to draft your documents. Please read our Terms of Use above.
1. Lodgement Procedure for Plans
All Deposited Plans and Strata Plans must be lodged electronically. APX-06 provides guidelines on the preparation and lodgement of electronic plans.
2. Ready for Titles
The Ready for Titles process allows earlier lodgement of registration documents. The process will:
- assign a Very High Priority to the Plan examination.
- allows the documentation to maintain its lodgement priority and move up the examination queue while the plan is being examined.
- facilitates earlier plan examination and issue of new titles.
'Ready for Titles’ is part of Landgate’s commitment to improve the supply and availability of land to market. This process is voluntary and provides an option for parties to lodge Plans and documents with earlier timing; it does not replace the standard lodgement process.
2.1. Ready for Titles Business Process
To be eligible for this process, all registration documents must be lodged prior to the Plan being placed ‘In Order for Dealings’.
2.2. Ready for Titles Rules
2.2.1. Lodgement of Plans
- Within NLR-Plan, 'Readiness to Proceed’ check box must be ticked and the document number included. A very high plan examination priority can only be issued once a valid application document number has been submitted through the NLR-Plan Surveyor Portal.
- Plans can only be prioritised using the ‘Ready for Titles’ process if the plan is ready to be examined. If the plan requires planning approval, all clearances must have been obtained and lodged with WAPC. If the plan does not require planning approval, all relevant local government and other required forms must have been lodged with Landgate. Forms can be added after plan lodgement using the ‘Additionals’ function.
2.2.2. Lodgement of Registration Documents
- All registration documents, including the Application for New Titles, required to complete the issue of titles by the Registrar must be lodged at Landgate prior to the Plan being placed In Order for Dealings. Documents can be lodged prior to Plan lodgement.
- Note 1: changes to the plan may require changes to the documents, resulting in document requisition. Please take this into consideration if choosing to lodge documents prior to the plan.
- Note 2: as per above ‘Lodgement of Plans’, the lodging surveyor must tick 'Readiness to Proceed’ on the NLR-Plan Surveyor Portal Lodge Plan Information screen and include the document number. A very high plan examination priority can only be issued once a valid application document number has been submitted through NLR-Plan.
2.3. Costs
- The normal lodgement fees for both Plans and registration documents will be applied.
- Any Plan and registration document errors will be subject to the regulated requisition fees.
2.4. Change of Date Letter Template
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Landgate Midland Square Midland I ……………………………………… am the (Solicitor/Settlement Agent) for the applicant. I have authority to make and to authorise on behalf of such persons the following amendment. I acknowledge that the registration date for the documents necessary to issue Certificates of Title and any following documents for DP/SP ………………….. will be altered to concur with the yet to be established ‘In Order for Dealings’ date of the said Deposited Plan/Strata Plan. _______________________________________ Signed _______________________________________ Position _________________________ Date |
1 Readiness to Proceed updated and renamed Ready for Titles
3. Electronic Lodgement of Deposited Plans (replaces SPPM Chapter 17.3)
ePlans prepared in accordance with the guidelines at APX-06 must be lodged in NLR-P.
4. Electronic Lodgement of Field Records (replaces SPPM Chapter 17.4)
Surveyors must lodge field records at Landgate electronically in NLR-P in accordance with the guidelines at APX-06.
Surveyors are advised that Deposited Plans lodged with Landgate that require a field record will not be examined until the field record has also been lodged. Plans without the necessary field record(s) will lose priority and be given a status of “Stopped”.
5. Two-year Certificate (replaces SPPM Chapter 17.5)
Where a Plan is not lodged within two years from the time of ground marking then a ‘Two Year Certificate’ is required (see regulation 53A of the Licensed Surveyors (General Surveying Practice) Regulations 1961) to certify that the survey has been inspected and that all marks have been verified.
The letter should be addressed to the Inspector of Plans and Surveys and accompany the Plan when it is lodged.
6. Countersigned Certificate (replaces SPPM Chapter 17.6)
Where a certifying surveyor is not eligible to verify Plans, the Plans must be countersigned by an ‘Eligible Surveyor’ before they can be lodged. The Certificate to be shown on the Plan is included at Plan Practices Section 12. See plan example 49.