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LOD-05 Request to Expedite the Processing of Plans and Documents

Version 7 - 09/09/2025

The information provided in this guide is not intended to amount to legal advice. Professional assistance may be required to determine the most appropriate action to protect your legal rights. Please read our Terms of Use on the Land Titles Registration policy and procedure guides web page. Landgate accepts no responsibility where parties print this guide and seek to rely on information that is out of date.

Guide reviewed and amended 09/09/2025 to coincide with changes to the expedite eligibility

1. Overview

Landgate offers an expedited processing service for various plans and documents that are lodged at Landgate. This service allows customers to have their documents reviewed promptly by an officer when the standard processing times would not address the urgency of the situation.

The eligibility to expedite has been reviewed and changed effective 09/09/2025 to ensure clarity and better service for customers and also to prevent the abuse of this expedited service. Please refer to the new evidential requirements at point 3 below.

Approval of an expedite request does not ensure registration, however it does escalate the document or plan to an officer for processing. The document or plan will be subject to standard examination process and may be stopped and requisitioned if found to be erroneous or defective. Also See LOD-07 Stopped Documents.

Where complex documents are referred to the Commissioner of Titles and/or Landgate’s in-house legal team for legal assessment and instruction, the document(s) will be considered based on priority of other urgent matters.

2. Eligible reasons to Expedite

2.1.  A Definitive Settlement Timeframe

Expedite requests based on a pending settlement will only be approved if settlement is scheduled within fourteen (14) days of the request date.  

  • Expedite Requests for settlements occurring outside the 14-day timeframe will be automatically declined.
  • Where an expedite request specifies a required completion date, the request will be declined if the document is expected to be processed by the date under existing turnaround times.  
  • Passed Settlement Dates 
    • A passed settlement date alone does not in itself constitute valid grounds for approving an expedite application.
    • If the settlement date has already passed, applicants must provide clear evidence to justify the urgency of their request.
    • To be considered, applicants dealing with a passed settlement date must present either a new settlement date scheduled within the next 14 days or demonstrate extenuating circumstances, such as financial hardship.
  • Applications for expediting documents with a published turnaround time of 10 days or less will not be eligible for expedite processing.

2.2.  Financial Hardship

If a person, company or other legal entity is directly impacted by a plan or document(s) is likely to face financial hardship due to the standard processing times of Landgate, they may apply for expedite processing. Requests must be supported by evidence of the hardship, which may include:

  • Letters from financial institutions (set out on a letterhead of the financial institution).
  • By providing an originally signed Statutory Declaration from the person making the request. A photocopy of a Statutory Declaration will be accepted with the request to expedite the processing of plans and documents, but the original signed declaration must be forwarded to Landgate within 2 working days. The Statutory Declaration made must clearly set out the details of the financial hardship.

3. Evidential Requirements

There are strict evidential requirements that must be met before any request for urgency can be considered. The Expedite process checklist must be completed and returned with your documents. This will assist in ensuring the process and the following requirements are met:

  • All requests for urgent processing must be made in writing addressed to the Registrar of Titles, however they can be sent to Landgate by email.
  • A request to expedite may be provided by a representative of a proprietor or other interested party and must be accompanied by:
    • A letter signed by the person requesting the expedite and fully explaining the reason/s why urgent processing is required. An email request that does not include a signed letter of request cannot be considered. The term representatives, as used above refer to a duly appointed lawyer or licensed settlement agent acting on behalf of their client in a land transaction.
    • Where requests to expedite are due to pending settlement, a certified copy of the contract or offer and acceptance must be supplied, which clearly states the date of settlement. A certified copy of the contract or offer and acceptance (for the purpose of urgent processing only) can be a copy that is certified by a person eligible to witness statutory declarations in Western Australia.
    • Where the conditions of the offer and acceptance include a settlement date that is a number of days after finance approval, a copy of the finance approval letter is also required to verify and confirm the settlement date.
    • Evidence to support the reason for the request.
    • The written consent of all parties who have a direct interest in the plan or document.

4.  Application Process

All requests to expedite:

Queries relating to urgent processing of plans and documents may be directed to Customer Service on +61 (08) 9273 7373.

5. Also see