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APPENDICES
Appendix A
On 1 July 2003, the Department of Land Information was formed, having previously been known as the Department of Land Administration. The Valuer General's Office was established in 1979, in accordance with the Valuation of Land Act 1978. On 30 June 2001, the Valuer General's Office merged with the Department of Land Administration, in accordance with section 65 (2) of the Public Sector Management Act 1994.
Legislation administered
DLI is responsible for the administration of numerous Acts of Parliament relating to land. Those most directly affecting the Department's daily business activities are:
Land Administration Act 1997 - provides for the administration, development and disposition of Crown land; creation and closure of roads; acquisition of land for public works; and full operation of DLI International.
Transfer of Land Act 1893 - establishes the Torrens System of registering freehold tenure, transactions and interests over land.
Registration of Deeds Act 1856 - outlines a system of registering conveyances, wills and other deeds affecting land for which no Certificate of Title has been issued.
Valuation of Land Act 1978 - established a central valuation authority to record, coordinate and carry out values on property for all rating and taxing purposes within the State.
Strata Titles Act 1985 - facilitates the subdivision of land into spaces for home units, and for the management of strata schemes.
Licensed Surveyors Act 1909 and Regulations - outlines the rules and guidelines for the conduct of authorised surveys.
Standard Survey Marks Act 1924 - outlines rules and guidelines for provision of survey marks.
Legislation affecting Departmental activities
In carrying out its business activities, DLI is affected by more than 100 different Acts administered by other departments or agencies. Some of the most significant of these are:
Evidence Act 1906
Freedom of Information Act 1992
Land Tax Assessment Act 1976
Library Board of Western Australia Act 1951-1983
Local Government Act 1995
Native Title (State Provisions) Act 1999
Native Title Act (Commonwealth) 1993
State Trading Concerns Act 1916
Stamp Act 1921
In the performance of its obligations as a Government department, DLI complies with the following Acts:
Anti-Corruption Commission Act 1988-1994
Disability Services Act 1984
Electoral Act 1907
Equal Opportunity Act 1984
Financial Administration and Audit Act 1985
Government Employees Superannuation Act 1987
Industrial Relations Act 1979
Minimum Conditions of Employment Act 1993
Occupational Safety and Health Act 1984
Public Sector Management Act 1994
Salaries and Allowances Act 1994
State Supply Commission Act 1991
State Records Act 2000
Workers' Compensation and Rehabilitation Act 1981
Workplace Agreements Act 1993
Appendix B
DLI Pricing Policies
Under Treasurer's Instruction 903, section 4(x), DLI is required to advise of the policies underlying the pricing of its goods and services. The fees and charges DLI applies to its products and services are determined by:
- the application of the principle of recovering the full or partial cost of the product or service (which is determined by whether it is categorised as a 'State good' or not); or
- the maintenance of parity pricing with similar products in the market place; or
- as determined by the suppliers, where DLI acts as the agent.
For the three major categories of products and services provided by DLI, the following apply:
- Land registration services - the basis for determining the cost of the service is in accordance with the concepts set out in "Costing and Pricing Government Outputs - Guidelines for Use by Agencies" produced by the Department of Treasury and Finance.
- The current list of fees for land registration products and services were implemented on 7 July 2003. The various regulations detailing the fee structure were published in a special Government Gazette on 30 June 2003.
- Mapping products and services - the prices for these are determined by applying the principles that are set out in the previous paragraphs. Prices currently applying to mapping products and services are available from DLI Midland.
- Valuation services are priced in accordance with the Valuation of Land Act and full cost recovery principles.
DLI has reviewed the pricing of fundamental land information data sets under the State Trading Concerns Act and the WALIS Data Transfer and Pricing Policy.
Appendix C
Expenditure specified under the Electoral Act 1907
In accordance with Section 175ZE of the The Electoral Act 1907, DLI incurred the following expenditure in:
- Advertising agencies;
- Market research organisations;
- Polling organisations;
- Direct mail organisations; and
- Media advertising organisations.
In relation to particular classes of expenditure, DLI reports the following:
Advertising agencies - $
Advertising for job vacancies, the calling of tenders, and public notices as required by the Land Administration Act; and corporate communications.
| Marketforce |
$81,337.99 |
| Department of Premier and Cabinet |
$6,531 |
| State Law Publisher |
$1,589 |
| The West Australian newspaper |
$46 |
| Price Advertising & Co
|
$31,014 |
| TOTAL |
$120,517.99 |
Market research organisations - $
| Research Solutions |
$65,244 |
Polling Organisations - Nil
Direct Mail Organisations - $
Media advertising organisations - $
| Sensis |
$19,262 |
| Rural Press |
$110 |
| Australian Government Directory |
$600 |
| Farm Weekly |
$266 |
| TOTAL |
$20,238 |
The total amount paid by DLI for expenditure specified in the Act during 2003-2004 was $210,233.99.
Appendix D
Wastepaper Recycling
(contributes to Goal 3 of the Strategic Planning Framework - The Environment)
DLI collected 17,364kg of waste paper in 2003/2004.
Appendix E
Energy Smart Government Program
(contributes to Goal 3 of the Strategic Planning Framework - The Environment)
In accordance with the Energy Smart Government policy DLI has committed to achieve a 12% reduction in non-transport related energy use by 2006/07 with a 6% reduction targeted for 2003/2004.
| Energy Smart Government program |
Baseline Data |
2003/2004 Actuals |
Variation % |
| Energy Consumption (GJ) |
24,780 |
18,142.35 |
26.79
|
| Energy Cost ($) |
725,352 |
609,365 |
15.99 |
| Greenhouse Gas Emissions (tonnes of CO2) |
6,334 |
4,788 |
24.41 |
Performance indicators
-MJ/sqm
-MJ/FTE |
1205
30,936 |
762
20,814 |
36.76
32.72 |
Appendix F
Sponsorship Report
(contributes to Goal 5 of the Strategic Planning Framework - Governance)
DLI's Sponsorship Policy and guidelines for giving and accepting sponsorships were endorsed in April 1998. In accordance with the policy, the following details are reported:
DLI Sponsorship Received
| Organisation |
Purpose |
Total |
| StateWest Credit |
DLI International Women's Day Breakfast |
$1000 |
| StateWest Credit |
DLI Fun Run |
$400 |
| |
TOTAL |
$1,400 |
DLI Sponsorship Given
| Organisation |
Purpose |
Total |
| 6PR |
Charity event |
$365 |
| Curtin University - surveying students |
Kimberley Trek - re-enactment of Morgan survey |
$2000 |
| Australasian Remote Sensing and Photogrammetry Conference |
20 conference registrations for DLI staff, booth and naming in support of the Conference |
$10,000 |
| Australian Property Institute |
General sponsor |
$10,000 |
| |
TOTAL |
$22,365 |
Appendix G
Recordkeeping Plans
(contributes to Goal 5 of the Strategic Planning Framework - Governance)
Recordkeeping training was reviewed during the drafting of the Recordkeeping Plan. Recordkeeping training, including advice on recordkeeping responsibilities and use of the records management system, is provided to all new employees. The training is to be extended to all employees to ensure improved understanding of recordkeeping responsibilities.
Appendix H
Public Interest Disclosures
(contributes to Goal 5 of the Strategic Planning Framework - Governance)
DLI has published its Public Interest Disclosure Policy, along with procedures and guidelines, on the internal staff intranet system. This also provides commonly asked questions and answers for the information of staff.
The Manager of Strategic Human Resources is available to answer questions for staff on the policy. The Acting Manager of Legal Services Branch has been appointed as DLI's Public Interest Disclosure Officer.
Appendix I
DLI and WALIS Publications Available 2003-2004
DLI and WALIS publications may be available in one or more of the following formats:
- Hard copy
- Electronic copy on the DLI website
- Digital copy (CD-Rom)
List of DLI publications on website:
Titles
How to change details on a title
Registration Forms
Registration fees
Notices to Surveyors
Customer Information Bulletins
CRS User Manual - An Easy Guide To Searching and Ordering
CRS User Manual - Full version
Land Titles Registration Practice for WA
Survey And Plan Practice Manual
Report to the Competition Policy Unit, Legislative Review of the Licensed Surveyors Act 1909
Title searching
General Search Order Form
For Searching Account customers (CAS):
CAS Conditions of Use and Application Form
CRS Conditions of Use and Application Form
Request for Dealing Search
Item Unknown Order Form
Check Search Order Form
General Order Form
Survey Order Form
Manual Request for Paper Title
Request for Status Report
Request for Certified Copies
Item Known Order Form
Field Book Order Form
Strata
Strata Titles Manual
Strata Titles information booklet (A Guide to Strata Titles)
Mapping and imagery
Using maps of Western Australia - a DLI produced map use booklet
Corporate
LandMarks - a magazine for customers and staff
Land Matters - a newsletter for government digital data customers
Business Activity Profiles
General conditions of contract
Annual reports
Aerial Photography Brochure (124kb - PDF format)
Valuation Service Brochure (887kb - PDF format)
Freedom of Information - Application (pdf)
Freedom of Information - Information Statement (pdf)
New Horizons - Strategic Plan 2002-2005
Providing Access to Land Information (pdf)
Government Land & Property eBusiness Solutions (pdf)
Media releases
List of Total Publications
- A Guide to Strata Titles
- Adding a Spouse to Your Land Title - A Guide to Preparing the Documents, March 2002
- Application and Transfer of Land by Personal Representative - A Guide to Preparing the Documents, March 2002
- Business Activity Profile
- Central Map Agency, Historical Plans, Exploration Plans, Early Crown Survey Maps, French Exploration Charts
- Central Map Agency, Catalogue of Products and Services
- Changing Name on Certificates of Title due to Marriage - A Guide to Preparing the Documents, March 2002
- Changing Names and Addresses on Certificates of Title - A Guide to Preparing the Documents, May 2000
- Changing your Birth Name on Certificates of Title, October 2001
- Conveyancing Support Service
- Customer Information Bulletin
- Customer Accounting System (CAS) - Conditions of Use, November, 1993
- Customer Product Guides
- Customer Remote Searching System - Conditions of Use, November 1993
- Customer Remote Search System - A Better Way to Access land information, January 2002
- Customer Remote Search Internet Guide
- Customer Remote Search Users' Manual
- Customer Service Bulletin - New Access Arrangements and Prices for Spatial Cadastral Information and Tenure Information
- DLI Annual Reports
- DLI Bulletin, fortnightly staff information bulletin
- DOLA Code of Corporate Governance Practice (August 1999)
- DOLA General Conditions of Contract
- DOLA, Looking After Your Interests in Land (2nd Edition, June 1998; two reprints)
- DLI Products and Services Guide
- DOLA Information Statement (revised May 2000)
- DLI International - Partnering Development of Sustainable Land Administration Systems
- Draft Data Standards for Some WALIS Data Sets (For Comment), October 1998
- EAS2 Users' Manual
- Emergency Services Directory - Perth North Region
- Emergency Services Directory - Avon Region
- Emergency Services Directory - Peel West Region
- Faxing
- Fieldbook Presentation of Subdivisions By Early Issue of Title Procedures - Examples of Preferred Practice
- Geographic Name Approvals in Western Australia, two issues
- GDA 94 Brochure
- Government Land Administration in WA, April 2001
- Helpful Hints on Strata Development, August 1995, (Revised)
- How to Complete an Historical Search, February, 1995
- How to Prepare an Application for New Title to Replace One Lost or Destroyed, October 2002
- How to Register a Notification of Change of By-Laws on Strata Plans
- How to Register Exemptions from Certain Provisions from Strata Plans Comprising Three to Five Lots
-
Land Enquiry Centre, Materialise Hardcopy (Report/Plot) Products
-
Land Enquiry Centre, Microfiche Products
-
Land for Sale or Lease
-
LandMarks magazine
-
Land Monitor-Monitoring for Management
-
Land Development Process Using Early Issue Procedure
-
Land Lingo-A Glossary of Definitions and Terms Used in Land Administration, 3rd Edition, June 1997
-
Land Matters
-
Land Titles Registration Practice Manual, Edition 7, February 2001
-
Land Titles Survey and Plan Practice Manual
-
Maps and Their Uses Booklet
-
Mapping Matters
-
Native Title in Western Australia, 1995
-
New Horizons Strategic Plan 2000-2005, March 2000
-
PanAIRama CDs
-
Principles, Policies and Procedures Geographic Names Committee, February, 1994
-
Products and Services Catalogue
-
Registrar's Practice Note, one revision
-
Remote Sensing Services, AGIMAGE On-farm Use of Satellite Data
-
Remote Sensing Services, Monitoring and Managing - The Fight Against Fire Using the NOAA-AVHRR Satellite
-
Remote Sensing Services, Vegetation Watch Project - Questions and Answers
-
Remote Sensing Services, Services and Products from Earth Observation by Satellite
-
Remote Searching - DOLA Technology Helping You, December, 1993
-
Report on Damage Caused by the Flood of the Ashburton River in February 1997
-
Searching for Land Information
-
Simple Transfer of Land - A Guide to Preparing the Documents, October 2002
-
SmartRegister Project Brochures:
Guidelines to Using SmartRegister
The Future is SmartRegister
Changes to Customer Remote Search and Search Transmission Centre
Title Ordering
-
State Maps
1:25,000 Topographic
1:50,000 Topographic/Cadastral
1:1,000,000 Road Maps
1: 3,000,000 Road Maps
-
StreetSmart® City and Town Series Maps
Albany
Avon Arc
Broome and Kununurra
Bunbury
Busselton and Dunsborough
Collie
Carnarvon
Esperance
Geraldton
Kalgoorlie/Boulder
Karratha and Dampier
Mandurah
Margaret River and Augusta
-
StreetSmart Street Directory
-
StreetSmart Street Express
-
StreetSmart Touring Maps
Pilbara
South west corner
Southern Forests
Batavia Coast
Gascoyne Coast
Greater South West
Kimberley
Lower Great Southern
Goldfields-Esperance
Mid west
- StreetSmart Perth and Environs
-
StreetSmart MetroMaps, 18 in series
-
StreetSmart Metro Local Government Authority and Locality Boundaries
-
StreetSmart City to Bush Series Maps
-
StreetSmart Metro Arterial Roads
-
StreetSmart Perth CBD
-
StreetSmart Fremantle CBD
-
StreetSmart Mandurah CBD
-
StreetSmart Perth Inner Metro
-
StreetSmart Various Town Maps
-
StreetSmart Eastern Stirlings Maps
-
StreetSmart LAS Regional Boundary Maps
-
StreetSmart Local Government Authority Maps with Street Addresses
-
Strata Titles Manual (1999)
-
Survey Marks in Pastoral Areas
-
Survivorship Application Upon Death of a Joint Tenant - A Guide to Preparing the Documents, October 2002
-
Transfer of Land following Divorce, a guide to preparing the documents, March 2002
-
Transverse Mercator Project Grids 1995
-
WASTAC Annual Reports
-
Welcome to Your New Address
-
Your Guide to Lodging a Caveat under Section 137, May 1997 (Revised)
-
List of WALIS Publications
- Custodianship Guidelines
-
Guidelines for the WALIS Pricing and Transfer Policy
-
Information About Your Corner of the World
-
Introducing the WALIS Council, November 1998
-
Interrogator, CD-Rom, 1997, 1998, 1999, 2001
-
Proceedings of WALIS Forum - 1994 -2000, 2002, 2003
-
WA Atlas Flyer and Postcard
-
WALIS News Issues 1 - 22
-
WALIS Pricing and Transfer Policy for Land and Geographic Information held by Western Australian State Government agencies
-
WALIS Strategic Directions, 1998-2000, 2000-2001
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